Executive Assistant to CEO



October 14, 2022

Job Description

About Titanbay

At Titanbay, we believe in the power of private market returns. Our investment platform enables institutional and private investors to invest in top-tier private equity, venture capital, and real estate funds with low minimums and low fees. With our portfolio construction tools, investors can build sophisticated private equity allocations with unparalleled insight. Titanbay is run and supported by private equity professionals and industry veterans from leading companies including Oaktree, EQT, Hg, Bain, Capital Group, Blackstone and J.P. Morgan.


Titanbay has had a phenomenal first couple of years, bringing a selection of some of the world’s top Private Equity managers and strategies onto our platform. We have grown our team considerably in the last 12 months and now have employees across multiple geographies and are excited to continue our growth into 2022.


Overview of the role

As we are growing very quickly and expect to expand our team significantly, we are looking for an Executive Assistant to support the CEO as we drive forward with our growth plans.

  • Manage calendar and organise and schedule meetings
  • Prepare meeting agendas, perform research for meetings, and take minutes (mainly actions and decisions made) during meetings
  • Book business travel arrangements, including flights, transportation, and lodgings for the CEO.
  • Communicate with the Product Executive Board (PEB) Members, and arrange meeting agendas
  • Liaise with clients and external partners
  • Work closely with the Chief of Staff
  • Prepare materials for the Company All Hands, coordinate with departments and liaise with the Chief of Staff
  • Manage information flow in a timely and accurate manner
  • Manage projects and follow-up with team members where required
  • Maintain a strong working relationship with other relevant departments
  • Liaise with other staff members on behalf of senior management


  • Previous experience in Executive Support capacity at C/Board Level.
  • Strong time-management and organisation skills, able to coordinate multiple projects at once
  • Works on initiative and maintains a professional manner
  • Strong project management and analytical skills; a demonstrated ability to take primary responsibility for projects and complete them in a timely manner with limited supervision.
  • Excellent verbal and written communication skills
  • Adaptable approach and a keen eye for detail
  • Exercises discretion and confidentiality
  • Good IT Skills, particularly G-Suite


While still a small organisation, we are building for the future – and part of our 2022 remit will be to expand our benefits programme. Current benefits:


  • 28 days holiday p/a – with the option to roll up to 3 days p/a
  • Private Health insurance
  • Nest pension access on completion of probation (3% company contribution, 5% employee contribution)
  • Wellness offerings
  • Company offsite (Covid Restrictions allowing)
  • Onsite Gym Access (London Office)
  • Flexible working

Titanbay does not discriminate on the basis of race, sex, colour, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits